This toolbox talk will discuss the topic of Incident Reporting – Annexure 1. By reporting incidents, potential problems and their root causes can be monitored when they occur. Documenting these issues and their underlying causes enhances the likelihood of detecting and rectifying recurring failures before they escalate into more severe incidents.

Any registered medical practitioner shall, within 14 days of the examination or treatment of a person for a disease contemplated in section 25  of the Act, give notice thereof to the chief inspector and the employer in the form of WCL 22.

An Incident report must contain the following information:

  • the name of the injured person;
  • the address of the injured person;
  • the name of the user, employer or self-employed person;
  • the address of the user, employer or self-employed person;
  • the telephone number of the user, employer or self-employed person;
  • the name of a contact person;
  • the details of the incident:
  • What happened;
    • where it happened (place);
    • when it happened (date and time);
    • how it happened;
    • why it happened; and
    • the names of witnesses.

The employer or user is obligated to maintain a record in the format of Annexure 1 at the workplace or its section, for a minimum of three years. This record should include all incidents that are mandatory to report under section 24 of the Act and any other occurrence that led to the individual receiving medical attention beyond basic first aid. The record must be available for inspection by an inspector.

Upon completion of the investigation described in subregulation (2), the employer or user must ensure that the results are promptly recorded in Annexure 1.

Download the full Toolbox Talk on Incident Reporting Annexure 1, and see an example of the annexure 1 template.

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